FORCE DANCE PRIVACY NOTICE
This privacy notice tells you what to expect when Force Dance (FD) collects personal information.
We may change this policy by updating this document.
You should check from time to time to ensure that you are happy with any changes. This policy is effective from 01 September 2019.
FD is committed to process any personal information it holds only in ways that are fair, transparent and meet its legal obligations, in other words, in accordance with the Data Protection Act and its successor the General Data Protection Regulations (GDPR).
Data Protection Principles
The legislation sets out various data protection principles. These include that personal information is:
- used fairly and lawfully
- used for limited, specifically stated purposes (FD require written consent that you require us to remove your data from our databases)
- used in a way that is adequate, relevant and not excessive
- kept for no longer than is absolutely necessary (written consent is required from you for removal from our database)
- kept safe and secure
- not transferred outside the European Economic Area without adequate protection
Information Force Dance and its franchises process
The following sections describe the information that FD collect and how it is processed.
Legal basis for processing
The legislation requires that there is a clear legal basis for processing personal information. In general FD relies on the individual’s consent in order to process their data. Where there are exceptions such as a legal obligation, contractual agreement or FD’s legitimate interest, they will be noted below.
Please note that if consent is withdrawn the level of service that we can offer might be severely curtailed. You may not receive the relevant information for your child’s classes which could in turn lead to additional fees in the way of LATE payments.
We collect contact details (first, middle and last names of parents and students), address, contact telephone numbers, emergency contact information including medical information, class registered to and email address of parent/guardian (unless student is over the age of 18) in order to accept the student as fully registered.
That includes, but not limited to, the administration of joining and renewing registration each term, distribution of any emails relating to the student’s class or the school in general (e.g. lesson cancellations), announcing new classes, additional information on other classes, costume information, event notifications, additional workshop information, dancewear information and access to the website for payment/enrolment purposes via ClassManager.
Published on our Facebook (Force Dance page) or website
By registering on the website or on ClassManager (3rd Party Provider) parents’ are also consenting to the use of their students pictures on our social media pages unless otherwise notified by the parent/guardian. FD instructors, with consent, are also published on our website along with a ‘Bio’ about them, their photograph and their birthday/qualification details.
With consent, we email items of news that we believe will be of interest to our parents/students.
We gather statistics around email opening and clicks using industry standard technologies.
If an email address is provided we assume consent to use it for administrative purposes of registration (e.g. notification of term class renewal, processing of examination session information, etc.).
Once a student lapses, we retain sufficient information to identify the previous student. This allows the previous emergency information to be used again if the student returns to our classes. FD relies on legitimate interest as the legal basis for retaining this information. With written consent, FD will remove any information from our database as requested.
When someone visits forcedance.co.uk we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone.
There are various forms on the website used to collect information. That information is only used for the stated purposes which are described in the relevant sections of this Privacy Notice.
PayPal is sometimes used to take payments. Only sufficient information to complete the payment is shared with PayPal.
Links to other websites
This Privacy Notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
The information collected by the website shop will only be used to process purchases. Account details will be kept until such time as the individual chooses to delete them using the option provided within the shop.
PayPal is sometimes used to take payments. Only sufficient information to complete the purchase is shared with PayPal. For more information see the Suppliers / 3rd Parties section of this Privacy Notice.
Suppliers / 3rd parties
Use of data processors
Data processors are third parties who provide services for us. We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct. The following is a list of our main data processors. There may be others from time to time.
When sending letters, parcels, publications and purchases we will share your postal address with the delivery service (normally Royal Mail).
We use a third party service, Spurwing Creative to host our website. Spurwing Creative is contractually obliged to treat any information on our private website as confidential and only use such information for the purpose of providing FD with web hosting and web updating services.
We use a third party service, ClassManager to process invoices, data and provide our customers with a platform that they can access to view all of this information. ClassManager is contractually obliged to treat any information on our private portal as confidential and only use such information for the purpose of providing FD with data assistance and services.
A DBS checking service for FD instructors/demonstrators is provided by Due Diligence Checking Ltd. Information provided by them to FD will only be shared with the individual concerned.
Where PayPal is used to take payments, only sufficient information to complete the purchase is shared with PayPal.
FD does not see nor retain your credit card/debit card details since these are handled by PayPal.
International Data Transfers
Your personal information will be stored in the EU and in accordance with the GDPR.
The GDPR applies to EU residents. If we share personal information of EU residents with suppliers or 3rd parties outside of the EU we will ensure that they meet the requirements of the GDPR.
We are committed to complying with the data regulations of non-EU residents according to their jurisdiction.
FD has implemented technical security measures to protect your personal data against unauthorised access, loss or misuse.
Complaints or Queries
FD tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of FD’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.
Confidentiality will be preserved during the investigation of a complaint to safeguard the interests of everyone concerned unless disclosure is necessary to progress the complaint.
If you want to make a complaint about the way we have processed your personal information, please contact us in writing to the address provided below.
Access to Personal Information
FD tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by asking. This is formally known as a ‘subject access request’ under the Data Protection Act 1998. If we do hold information about you we will:
- Give you a description of it
- Tell you why we are holding it
- Tell you who it could be disclosed to
- Let you have a copy of the information in an intelligible form
To make a request to FD for any personal information we may hold you need to put the request in writing to the address provided below.
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.
If we do hold information about you, you can ask us to correct any mistakes.
We may make a charge of up to £10 for a request.
Disclosure of Personal Information
Except as described in this Privacy Notice we will not disclose personal data without consent.
We may disclose your information to governmental agencies or entities, regulatory authorities, or other persons in line with any applicable law, regulations, court order or official request.
How to Contact Us
Use our website contact form or write to: